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Sample Grant Application No. 2
this sample grant application pertains to government or public grantseeking. this is a sample planning grant application to the US Federal Government. this grant application consists of three (3) exhibits presented on two (2) pages. You are on page one. To page two.
Most Government Agencies use a specific grant application form. Our sample grant application below uses an application form which was required by one Government Agency for one specific program during a prior year. It is now obsolete.
Grantseekers must ensure that they have the correct and most current application forms and instructions before beginning any public application process.
In addition, most Government agencies only invite funding applications through Request for Proposals (RFP). Therefore, grantseekers must first obtain the RFP's and must follow exactly the policies, procedures and other mandates and application requirements contained within the RFP's in order to qualify for the application process. Applications which do not meet the public grantsgiver RFP requirements will be disqualified prior to review by the public grantsgiver.
All public grant applications must include, but are not limited to:
1. one or more budgets. A program budget, and, if applicable, a specific project budget. We have included a sample grant budgetin this grants-writing guide.
2. a cover letter, and, if required, a cover sheet. A sample cover sheet and cover letteris included in this grants-writing guide.
It is very important in making applications for public grants to always follow the exact guidelines specified by grantmakers in their grant application and guidelines.
Sample Public Planning Grant Application
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Federal Opportunities for Training Program
Exhibit 1:
Program Summary
The applicant for this 199X Federal Opportunities for Training Program (OTP) Planning Grant is the City Public Housing Authority (PHA), a municipal housing authority organized under an act of the State Legislature in April, 19XX.
The PHA has not applied for or received a OTP Planning or Implementation Grant in the last competition, or any OTP competition.
The total cost of the proposed PHA OTP activities to be undertaken is $120,000, and the amount requested in this grant amount is $100,000:
OTP Planning Cost Breakdown (A detailed budget is attached as Addendum A):
- Feasibility, Outreach, Recruitment and Selection: $25,000
- Site Selection, Predevelopment: $ 45,000
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Administration: $ 15,000
TOTAL Program Planning Costs: $100,000
The principals and goals of the PHA's proposed OTP:
The PHA's 199X OTP motto is: Education + employment = empowerment. this proposed OTP is an empowerment Project for disadvantaged young people, low-income public housing residents and the City.
The PHA's OTP will empower itself as a sustaining program, empower disadvantaged young people as sustaining individuals, empower public housing residents as sustaining homeowners, and empower the community by rehabilitating and sustaining its dilapidated housing stock.
The educational, leadership development, supportive services and on-site training components are:
The program which the PHA and its resident organization, the Public Housing Authority Tenant Council (TC), envision is comprehensive, resourceful and unique. Homeownership is the goal of many PHA residents. In fact, one development is working on a five-year lease to own Section 5(h) plan to purchase their public housing development under a low-income condominium homeownership plan. The community has a variety of dilapidated, vacant houses in need of rehabilitation, eyesores in well-kept neighborhoods. Among the residents, there are a number of undereducated, low-income, young men and women in need of education, job-training and personal guidance and direction.
Through the PHA's OTP Program, about 25 disadvantaged young people will build homeownership housing for eligible public housing residents. The sale proceeds generated would produce perpetually reproducing financing to help rehabilitate and sell additional houses for low-income public housing homebuyers. These young people would receive their State General Education Diploma (GED) through the recently implemented PHA-sponsored GED program on PHA campus. The young people in the PHA's OTP would receive counseling, support services and leadership development activities designed to build up their confidence, skills and abilities.
Briefly described, the housing rehabilitation project to be undertaken by the OTP participants is:
Following the one-year program planning stage, the PHA will implement its initial one-year OTP under which about 25 disadvantaged young people will completely rehabilitate a vacant, dilapidated house, which will be sold to an eligible low-income public housing resident household through a lottery system. The proceeds from the sale of the home will help finance the rehabilitation of additional houses on an annual basis by new groups of young people participating in the PHA's perpetual OTP.
The PHA's proposed OTP has the enthusiastic cooperation of the City, other youth program organizations, the PHA residents and community at large. Several letters of support are attached.
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Exhibit 2:
Proposed Program Summary
Economic Distress Information
The PHA is located in the City (population nearly 35,000 in 199X), County (population nearly 400,000 in 199X), the Valley area of the State. The city is situated on the Scenic River about 90 miles north of the Big City. It is the county seat. The median income for the city in 199X was $24,600, and for the county, $41,250. this is an area hard hit by unemployment, with the city's unemployment rate from 199X through 199X at an average of 11 percent, and the county on the rise from almost 7 percent in 199X, which does not yet account for the Big Company's extensive downsizing, in 199X, which cut nearly 7,000 employees from its workforce. Big Company has eliminated nearly half its area work force of more than 30,000 employees. The State estimated at that time the Big Company downsizing ripple-effect to result in the loss of 4,500 more jobs. For young people 16 - 19, the unemployment rate in 199X was a shocking 25% for the county. this rate is generally 2 to 2.5 times higher than for people older than that, putting the unemployment rate for these young people at more than 50% higher. And, that rate preceded the massive Big Company lay-offs.
Of the 57 small cities in the state, the City ranked number one in terms of economic, social and educational need factors in the late 1980's, before Big Company's massive downsizing and other related economic distress occurred.
About 40% of the City's population is Minority, (25% Black, 12% Hispanic and 5% Asian and Pacific Islanders), of which more than half of that population are residents of the PHA's five housing developments with 1000 units. Of the 930 households (about 4,000 persons), more than 80 percent are female head of households, and more than 50 percent of the heads of household are unemployed.
Based upon information provided by human services and criminal justice professionals for the PHA's Drug Elimination Program, there is a prevalence of high risk factors for young people -- "a population severely at risk and in desperate need of coping skills to assist them in turning their peer groups into positive communities", according to the executive director of one nonprofit social service.
According to these professionals:
* juvenile crimes of violence are on the rise and the ages of youth entering the judicial system younger (ages 13-15);
* youths have too much free time and are engaging in negative behavior and repeated criminal activities;
* 80 percent of the juveniles prosecuted were involved with substance abuse;
* Teen pregnancy is on the rise and the ages of these teen mom's younger (as low as 13 and 14);
* Aids is spreading among teenagers and is expected to be the leading killer of women 15-19 years old, according to the National Center for Disease Control;
* marked increase in truant behavior of youth as a result of parental involvement in substance abuse, especially in areas of high concentrations of low-income of single-parent families;
* over half the total number of crisis intervention services were substance abuse related, with cases involving the PHA residents, this portion was over two thirds;
* drug related child protective reports showed a 25% increase.
The City's school district serves nearly 60% of the County's young people 17 years old and younger. The majority of the students come from low to moderate income households, with a relatively high concentration of students with multiple special needs. The drop out rate improved from 4.4 percent to 3.3 percent from 199X to 199X, however the alarming number of suspensions, 192 out-of-school and 396 in-school suspensions during the 199X school year attest to the difficulty many students have staying in school successfully. Elementary school suspensions include first and second graders for up to a semester.
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The following statistics from the County Youth Bureau 199X through 199X Comprehensive Plan are b evidence of the need for increased educational, social and employment training for the young low-income people of the City, the majority of whom live in public housing:
* a sharp increase in AFDC families - up 20% from 199X to 199X and another 18% between 1991 and 199X, and a 20% increase from 199X to 199X in persons receiving food stamps;
* a 30% increase in Medicare assistance from 199X to 199X;
* 3,765 child abuse cases in 199X;
* of the 600 youth 21 years old or younger living in jail in 199X, there was an 85% increase in non-secure admission;
* 22% increase in juvenile delinquent probation case load, and 37% increase in juvenile delinquent custody case load from 199X through 199X.
The smallest of the PHA's apartment residences, 25 units with just 100 residents, provides a 199X profile of the PHA's resident population:
More than 90% of the residents are Minorities; about 56% of the residents are female; about 8% are elderly; about seven percent have a handicap, and approximately 36% are under 15 years of age. Nearly half of the residents between the ages of 15 and 61 are unemployed.
Despite the diminishing public funds with which to develop additional assisted housing, and the continuing need for affordable housing, combined with increases in the number of young families, its is extremely likely that the production of publicly-assisted housing in the City will continue to be a factor in the local economy. The local community-based non-profit housing providers and City housing agencies report planned new development starts in 199X.
Additional special needs housing, such as housing for the homeless and victims of domestic violence, in the devastated economic environment of the City and County in light of its unemployment situation, will be needed.
Homeownership housing, if affordable, will be attainable for the moderate income population (above 80 percent of the median) of the City, and if deeply subsidized during development, affordable to low-income residents (between 50 and 80 percent of median).
In these circumstances, training for the construction trades has the potential to have a major impact on the local labor force. The likelihood of both union and non-union employment in construction for building both affordable housing and the resulting infrastructure improvements is ongoing need and likely to be a growth industry in the near future. Training dollars for the purposes of instructing young people in the capability of performing construction work and related tasks is liable to be well spent.
Job training and education is desperately needed this community and its citizens. The production of affordable homeownership housing for formerly public housing residents will free up additional public housing units for extremely-low and very-low income residents in need.
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Exhibit 2:
Program Quality and Feasibility
Introduction
The Public Housing Authority (PHA) and its Tenant Council have developed an exciting proposal for assisted housing in the City which will combine the advantageous features of constructing a housing project while at the same time providing services to extraordinarily disadvantaged members of the community, providing low-income homeownership, and producing a sustaining perpetual OTP through revolving sale proceeds.
The PHA and TC anticipate that the OTP proposed through this planning grant will be able to provide an essential and primary program for young disadvantaged men and women, residents of the PHA's public housing developments, and the community at large.
Through this uniquely sustaining OTP, the young people participating in the program would rehabilitate a house which would be sold to an eligible low-income public housing resident household through a lottery system. The sale proceeds would produce perpetually reproducing financing to rehabilitate and sell additional houses to low-income public housing resident households through the OTP.
• this proposed OTP is a sustaining empowerment Project for disadvantaged young people, public housing residents and the community. Put simply, the PHA's 199X OTP Motto is: Education and employment = empowerment.
• this OTP will empower itself as a sustaining program, empower disadvantaged young people to sustaining individuals, empower public housing residents to sustaining homeowners, and empowers the community by rehabilitating and sustaining its dilapidated housing stock.
The PHA is already well into the planning and implementation of its OTP with the January, 199X implementation of a State General Education Diploma (GED) at City Towers, one of its developments, and the implementation of a state-of-the-art Computer Lab and Computer Literacy training program at another of its developments, City Gardens.
The PHA and TC are experts at delivering youth empowerment programs. The experience provided by the dedicated, trained and hardworking staff and resident volunteers to deliver youth programs is truly imposing considering this the size of this public housing authority, with just 1000 units and about 4,000 residents.
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this proposed OTP Planning grant will provide necessary funds to:
*hire an expert professional, a highly educated social worker, educator and program administrator for youth and youth-related programs. The proposed OTP organizer was singularly recommended by the PHA and TC to plan, develop and implement the OTP. this candidate has a successful history with the PHA and TC having planned, developed and implemented the PHA's summer youth program, a resounding success. (resume attached)
*organize a Youth Advisory and Policy Committee, young people elected by the tenant associations, TC and recommended by the PHA Board of Directors. They will meet regularly with the OTP organizer to help design the program and make decisions on the activities and components of the program. These young advisors, between the ages of 16 and 24, will be low-income or from low-income households. Some will be in school or employed, and some will not. The Youth Advisory and Policy Board will be paid stipends for their activities with OTP funds.
*develop a broad-based community support, and network of participating party organizations representing housing, youth, employment and training, churches, counseling and social services, educators and public officials, and to develop a skilled nucleolus of adult advisors and planners who will bring support and additional resources to the OTP;
*conduct feasibility and need determinations, and outreach, recruitment and selection activities critical to the success of the program. The PHA knows it is essential to reach, recruit and select those men and women who are most in need of the resources offered;
*select and organize a OTP training facility on the PHA campus suitable for job training for 25 construction trainees. The site selected will also be suitable for the implementation of related program alternative educational, leadership development, counseling and social services;
*secure site control of the PHA's OTP housing site, pay for professional structural and environmental inspections, preliminary plans and specifications, cost estimates, and customary predevelopment activities related to rehabilitation.
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Outreach, Recruitment and Selection Activities
Because this application is for a OTP Planning Grant, before the actual participant outreach, recruitment and selection activities can occur, it is necessary to make a plan for these activities. In this section, the PHA will discuss its proposal to plan for these implementation activities through an outreach, recruitment and selection plan to develop its OTP.
The first step proposed is to hire an expert professional, a highly educated social worker, educator and program administrator for youth and youth-related programs. The proposed OTP organizer was singularly recommended by the PHA and TC to plan, develop and implement the OTP. this candidate planned, developed and implemented the PHA's summer youth program, a resounding success.
The PHA will provide offices and related support services for the OTP Organizer (OTPO). Therefore, there will be no additional costs, save the OTPO's salary and fringe benefits, to the OTP for typical organizational costs of a start-up organization.
Once the OTPO is hired, the OTPO will organize a youth advisory and policy committee, young people elected by the tenant associations, TC and recommended by the PHA Board of Directors. They will meet regularly with the OTP organizer to help design the program and make decisions on the activities and components of the program. These young advisors, between the ages of 16 and 24, will be low-income or from low-income households. Some will be in school or employed, and some will not. The young people serving on the advisory committee will receive stipends for their activities from OTP funds.
The input of these young advisors at the design level will make the program much closer to what young people need. The OTP planners need the good advice of these youth.
The OTPO and Training Program Advisory Committee (TPAC) will develop a broad-based community support network of organizations representing housing, youth, employment and training, churches, counseling and social services, educators and public officials. this skilled nucleolus of adult advisors and planners will bring support and additional resources to the OTP. The OTPO candidate, the PHA and TC, collectively are fully aware of the resources available in the community. These resources will be canvassed, nurtured and developed, and others created where none exist.
this outreach and recruitment activity will also act as a fund-raising project. Implementation of this proposed OTP will require sufficient funding to ensure its success. While the PHA plans to apply for a 199X OTP Implementation Grant, it faces the reality that there may not be sufficient funds to finance the implementation of this program, in whole, with OTP funds. The fund-raising goal will be to raise at least a 50% match of funding and in-kind services for the program. Once the program is implemented, and the house which the young people will build through the program is sold, the program should have enough funds to finance the majority of the development costs the next year's house. While funds for soft program services, such as trainers and administrators, will still be needed, the hard costs for rehabilitation should be sustained through the on-going sales of the homes.
During the planning stage, the PHA will develop goals and objectives for the educational, job training and leadership development components of the OTP, as well as ancillary services and activities specific to the needs of the young people to be served by the program.
The OTPO will work especially closely with the County Youth Resource Partnership (YRP) which, since 198X, has operated a year-round program with federal funding under the Job Training Partnership Act (JPTA). JPTA serves a similar population as OTP, and provides consultant services to these disadvantaged youth, assist them in staying in school or participate in other educational activities, and work in the community doing service projects as part of the Community Job Training Partnership Corp. Work projects include installing playground equipment, providing services to the homeless, working in state and county parks planting trees, cutting trails and creating wildlife sanctuaries. JPTA also works in cooperation with the PHA, and our youths have participated in their Summer Youth employment and Training Program.
The OTPO will also work closely with Scenic River Housing, Inc. (SRH), a state-sponsored neighborhood preservation company, which has been extremely active in the field of low-income and homeless housing development and related services in the City for 10 years.
SRH has expertise in developing and managing single room occupancy, shelter facilities, rental and homeownership housing. It counsels, trains and prepares first-time low-income homebuyers for homeownership. The PHA envisions that the OTP planners will consider working with HRH to develop a home-ownership training plan for the PHA resident-homebuyer. SRH will also be able to provide valuable technical assistance in the field of housing development and rehabilitation of single-family homeownership housing, a new activity for the PHA.
The OTPO, and one or more of the TPAC members, will attend one of OTP USA's annual national workshops in OTP Leadership Training, usually held in the Winter and Spring. this is an intensive, hands-on workshop about the theory and practice of the OTP architect's approach to leadership development.
The OTPO, and one or more of the TPAC members, will make several in-state trips to meet with other successful OTP administrators, the Big City Housing Authority and one other OTP in progress in a smaller city in the State. this will assist the OTPO and TPAC develop this OTP based upon the results of the trials and errors of others who have already passed the program planning process, and have successfully implemented OTPs.
To Sample Grant Application No. 2, Page 2
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